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Sir David Amess MP

Before the formal business of the meeting began, the Lord Mayor invited all those present to observe a minute’s silence in honour of Sir David Amess MP, who was murdered on 15 October 2021 while carrying out his constituency duties.

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27. Declarations of Interest

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.

Cllr Fenton declared a personal interest in Agenda Item 8(iv) (the Motion on York Residents’ Right to Food), as a Trustee of a Community Centre that provides an informal foodbank offer.

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28. Minutes

Resolved: That the minutes of the last meeting of Council, held on 15 July 2021, be approved and then signed by the Chair as a correct record.

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29. Civic Announcements

The Lord Mayor drew attention to the following matters:

a) His recent attendance at the funeral of Bill Fairclough, Lord Mayor of York in 1981-82 and a former, long-serving, Member of the Council, who had died on 15 September at the age of 91. Later in the meeting, Members observed a minute’s silence in Bill’s memory.

b) The scaled-back celebrations that had taken place on Yorkshire Day this year.

c) The funnel badge presented by Commodore Waterhouse to mark the city’s affiliation with HMS York, which was now on display at West Offices.

d) The work of the Lord Mayor’s charities, including two upcoming events which Members were welcome to attend: a curry night at Mumbai Lounge on 18 November 2021 and the Valentine Charity Ball at the Racecourse on 12 February 2022.

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30. Public Participation

It was reported that there were 8 people registered to speak at the meeting under the council’s Public Participation Scheme.

Gwen Swinburn spoke on matters within the remit of Council, expressing concerns about democratic governance and stating that there should be public consultation on the Constitution.

Neil Chambers spoke in support of the Black Dike Lane petition at Item 5 on the agenda, highlighting the increase in traffic and the danger from a poorly sited bend at the junction with the A59.

Tony Willey also spoke in support of the Black Dike Lane petition, stating that the current road design and use of the lane by traffic was creating an increasingly risky environment for residents.

Jake Furby spoke in support of Motion (i) at Agenda Item 8 (Making York an Anti-Racist and Inclusive City), as a mixed race person who had experienced racism and was involved in various equality movements.

Haddy Njie also spoke in support of Motion (i), highlighting the need for a an independent inter-sectional working group, and an evidence-based action plan to tackle systemic racism.

Imam Mir Azam also spoke in support of Motion (i), urging Council to make York an example to follow and extending an invitation to visit York Mosque.

Johnny Hayes spoke on Motion (ii) at Item 8 (Government Must Work with Councils to Tackle Worsening Heatwaves and Extreme Weather), stressing the need to take action at a local level and focus on upcoming decisions, including the Local Transport Plan.

Paul Wordsworth spoke in support of Motion (iii) at Item 8 (Signing up to the City of Sanctuary Local Authorities Network), stating this was an opportunity to build on York’s previous good work in relation to refugees.

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31. Petitions

Under Standing Order 15, the following petitions were presented for reference to the Customer and Corporate Services Scrutiny Management Committee, in accordance with the Council’s petition arrangements:

a) A petition presented by Cllr Douglas on behalf of residents of Irwin Avenue and Malton Avenue, calling for the introduction of traffic calming measures to improve road safety in their area.¹

b) A petition presented by Cllr Hook on behalf of residents calling for measures to address road safety risks in Black Dike Lane.²

Action Required

1. Add the petition on Irwin / Malton Avenue to the petitions log for referral to CCSMC
2. Add the petition on Black Dike Lane to the petitions log for referral to CCSMC

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32. Report of Executive Leader and Executive Recommendations and Questions

A – Executive Leader’s Report

A written report was received from the Executive Leader, Cllr Aspden, on the work of the Executive.

Members were then invited to question the Leader on his report. Questions were received from the floor from the following Members in relation to the subjects listed, and replied to as indicated:

Great British Railways

From Cllr Pearson: Has the government given any indication of where in York GBR’s headquarters would be located if our competition entry is successful?

[Supplementary from Cllr Douglas: Network Rail said they were waiting to hear from the council about the multi-storey car park on the York Central site; what do you think about Ian Gray’s comments on that?]

Response: We were talking to government well before the competition was announced, and received positive feedback from the Rail Minister and Network Rail. We’ve now gone back to them to request further information. We have submitted evidence as to why York should be chosen. Once we know what further evidence they are looking for we will go back to them again.

I have spoken to Ian Gray, who came to the York Business Forum. If you have more details of his comments I am happy to look at them. Two planning applications have been submitted for York Central and there will be more to come. Everyone must abide by the Masterplan and the agreed vision for York Central. I welcome the housing and new jobs it will provide.

York Outer Ring Road

From Cllr Crawshaw: How surprised were you that Cllr D’Agorne felt unable to support his own Outer Ring Road scheme at Executive recently?

[Supplementary: Given that it’s his scheme, how can anyone be confident that it will be completely delivered?]

[Supplementary from Cllr K Taylor: The Deputy Leader also opposed the stopping-up order (on Leeman Road) – how can you have any confidence in him and how can the city have confidence in consistent leadership?]

Response: I am pleased that both your group and mine support the ORR scheme, which is an opportunity to unlock the benefits of the city centre and other spaces that are currently congested. It is not for me to answer for Cllr D’Agorne, but if you look back at the work done on the scheme you will see there have been changes in response to public engagement. Politics need not always to be oppositional – we are working together to get the best possible scheme.

I have full confidence in Cllr D’Agorne – our two parties are working together to deliver projects for residents. The Housing Delivery plan, the ORR and York Central are the results of this approach. We will continue to work together, including where we have differences.

York Community Woodland

From Cllr Looker: I understand there has been opposition in your group to the hopes of Treemendous to create a space for reflection and remembrance of those who have died of Covid – could you clarify this?

Response: I am happy to investigate this and get back to you. I have already asked officers to carry out work to ensure that there opportunities to remember and thank key workers; I will ask them to look at how this suggestion can be woven in.

The meeting was adjourned at this point for a short break, followed by a minute’s silence in memory of Bill Fairclough.]

B – Executive Recommendations

Capital Programme – Monitor 1 2021/22

Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation contained in Minute 32 of the Executive meeting held on 26 August 2021:

“Recommended: That Council approve the adjustments resulting in a decrease in the 2021/22 budget of £62.138m, as detailed in the report and contained in Annex A.

Reason: To enable the effective management and monitoring of the council’s capital programme.”

On being put to the vote, the recommendation was declared CARRIED, and it was

Resolved: That the above recommendation be approved.¹

Action Required

1. Note approval of the recommendation on the Capital Monitor and take any action required.

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33. Report of Deputy Leader and Questions

A written report was received from the Deputy Leader, Cllr D’Agorne.

Members were then invited to question the Deputy Leader on his report. Questions were received from the floor from the following Members in relation to the subjects listed, and replied to as indicated:

Highways Infrastructure Asset Management Plan

From Cllr Fenton: Can you say if, and how, the HIAMP will enable ward councillors to be more involved in discussions on highways issues?

Response: The HIAMP provides a structural approach to managing our highways and a framework for all services work in conjunction, allowing work to be based upon data and informed intelligence. It’s proposed that the Asset team and Highways Inspectors set up regular communication meetings with ward members to give them a clear understanding of work being carried out in their areas and an opportunity to ask questions. This will be not only about highways maintenance, but also lighting, flooding, graffiti, winter maintenance – a whole range of changes that might be brought forward.

Bike to School Week

From Cllr Hunter: Can you update Members on the bike to school scheme and its success?

Response: There are a lot of different projects currently under way, involving biking, scooting and walking to school. We have schools competing for the Jack Archer award, to get the maximum number of pupils walking and cycling to school. All schools are offered Bikeability training and we want to continue to build on that, with iTravel teams and work within schools.

Digital Respark System

From Cllr Looker: I have been unable to negotiate the Residents’ Visitor parking permit website and am sure others have too – what is being done to make the site more negotiable and understandable?

Response: I understand the concerns you raise; I and other councillors have also raised concerns on the system, which was introduced on 15 September. As with any new system, there have been initial teething problems, but we are working to ensure that these are resolved as soon as possible. Officers are aware of the shortcomings and I have been assured that we are getting to grips with putting a robust system in place. Concerns about Badger Hill have been responded to with a 6-month agreement so that residents can retain their permits until the digital system has been sorted out. Problems were occurring with communications between different IT systems.

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34. Motions on Notice

(i) Making York an Anti-Racist and Inclusive City

Moved by Cllr Kilbane and seconded by Cllr Looker.

“Council notes that York and North Yorkshire has seen a 239% increase in race-related recorded hate crime since 2012, increasing from 152 to 515 incidents last year (see appendix)*.

It further notes that:

· York is the UK’s first Human Rights City;

· race-related hate crimes tend to account for around 60% to 80% of all local hate crimes each year;

· systemic racism continues to affect the lives of those significantly and disproportionately from marginalised ethnic and refugee communities;

· marginalised ethnic groups continue to be underrepresented in local governance structures;

· despite the efforts of many agencies, racism remains a problem in York.

Council believes that:

· racism is detrimental not just to those who suffer from it directly but to whole communities across our city;

· rising race-related hate crime highlights why tackling racism must be prioritised;

· taking urgent actions to make York an anti-racist and inclusive city will send an important message about how civic leaders want York to be seen locally, nationally and internationally;

· working collaboratively, by engaging representation from marginalised ethnic groups to formulate and implement a long-term anti-racism and inclusion strategy and action plan, is an important first step that this council can take to help tackle racism.

Council resolves to aspire to make York an Anti-Racist and Inclusive City, and requests that Executive:

· supports the setting up within three months of an independent, ethnically diverse and intersectional working group, to include people with lived experiences, that will, working to its own terms of reference, collaboratively develop and implement a long-term anti-racism and inclusion strategy and action plan for the city that:

o identifies, acknowledges, and tackles structural barriers to understanding the impacts of racism and to implementing change in all public bodies in our city;

o identifies, acknowledges, and works to tackle institutional racism wherever it exists in all public bodies in our city;

o encourages the participation of marginalised ethnic groups in all aspects of civic and city life;

o works to ensure equitable representation from marginalised ethnic groups in local governance;

o ensures equal access for those same groups to health (including mental health) and social services;

o ensures that the narratives and visibility of York's history are acknowledged and that citizens from marginalised ethnic groups are promoted and celebrated for what they have to offer

· agrees to receive the strategy and action plan after 12 months and act swiftly to implement the latter;

· collaborates with the working group to assess what resource it will require to support it in producing the strategy and action plan before bringing a resourcing proposal back to Council.”

*appendix available to view online with the agenda

[Endorsed by: Speak Up Diversity / York Racial Equality

Network / York: Human Rights City / York Racecourse / York Cityof Sanctuary / York Disability Rights Forum / York Travellers

Trust / York Fairtrade City / York LGBT Forum / York Mosque /

York Mediale / York St John University / Quakers / Diversity

Enterprises / York Museums Trust / Pilot / York Music Venue

Network]

On being put to the vote, the motion was declared CARRIED unanimously, and it was

Resolved: That the above motion be approved.¹

(ii) Government Must Work with Councils to Tackle Worsening Heatwaves and Extreme Weather

Moved by Cllr Craghill and seconded by Cllr D’Agorne.

“Council notes:

· The work currently being done by City of York Council to progress towards our 2030 zero carbon ambition including the community woodland, new zero carbon housing and energy efficiency retrofit schemes as well as a draft city wide strategy.

· That progress in most areas is nonetheless held back by a lack of substantial and consistent Government investment and closer working with local councils.

· The signs in York over the last few years that climate change has already begun in earnest, with hotter drier summers, warmer wetter winters and increased frequency of extreme weather and flooding.

· That in 2018 at COP24 the UK Government signed up to working with local communities to deliver the UK’s ‘Nationally Determined Contributions’ in the 2015 Paris Climate Agreement;

· That, in May 2021, the Rt. Hon. Alok Sharma MP, President of COP26, said collaboration would be a key objective of the COP26 Climate Summit in November - "Governments, business and civic society need to work together to transform the ways we power our homes and businesses, grow our food, develop infrastructure and move ourselves and goods around".

Council believes:

· That despite these agreements and statements, there is still no formal relationship allowing joint partnership working between Local and National Government to take mitigation and adaptation actions against the climate emergency;

· That greater collaboration and action are required if we are to mitigate our greenhouse gas emissions and meet our commitments under the Paris Climate Agreement;

· That mitigation strategies should be accompanied by effective adaptation measures to ensure that we are equipped to deal with the changes in our climate that have already begun. These include the potential for heatwaves and extreme weather that will threaten the health and well being of our most vulnerable residents and may also impact on food security.

Council therefore resolves:

· To ask Executive to report on the City’s climate resilience by assessing the risks from the eight priority risk areas of the UK Climate Change Risk Assessment (June 2021) https://www.theccc.org.uk/publication/independentassessment- of-uk-climate-risk/ , plan for enhancement of the city’s climate resilience and management of the unavoidable impacts of climate change.

· To add this Council’s voice to calls by the Local Government Association and the Association of Directors of Environment, Economy, Planning and Transport, and others, for a joint local and national government taskforce to plan action to reach ‘net zero’ emissions.

· To call for such a partnership to set appropriate regulations,

· benchmarks and targets and create the much needed longterm funding to enable local council areas, communities and economies to decarbonise whilst remaining resilient and able to realise the benefits of decarbonisation in terms of new green jobs and a healthier environment.

· To therefore ask the Chief Operating Officer to write to Alok Sharma MP, President for COP26, the Prime Minister, and the Leadership Board of the LGA, informing them of our support for a joint Local/National Government Climate Change Partnership Taskforce and asking for one to be established as soon as possible.”

On being put to the vote, the motion was declared CARRIED, and it was

Resolved: That the above motion be approved.²

(iii) Signing Up to the City of Sanctuary Local Authorities Network

Moved by Cllr Smalley and seconded by Cllr Fisher.

“Council notes:

· City of Sanctuary UK is a movement working across the country to ensure the UK is a welcoming place of safety for all and is proud to offer sanctuary to people fleeing violence and persecution.

· Since 2016 York has been recognised as a City of Sanctuary; the Council alongside its partners work with refugee families who need accommodation and support, seeking to promote an environment of understanding and compassion within the city.

· City of York Council is working to implement the City of Sanctuary pledges through its actions and policies, and with its partners in the statutory and voluntary sectors.

· York City of Sanctuary team and other established charities are central in supporting Government-led refugee relocation programmes.

· Since the announcement that NATO military forces would withdraw from Afghanistan, the Council has worked alongside the Home Office, Ministry of Defence and MHCLG to support the national effort with regard to both the Afghan Relocations and Assistance Policy (ARAP) and the later Afghan Citizens' Resettlement Scheme (ACRS).

· The Council has committed to do its bit and has not set a limit on the number of individuals it is aiming to support.

The Council acknowledges:

The importance of being an active member within a network of local authorities that are working towards a vision of welcome for all, facilitate the sharing of innovative practices which promote the embedding of a culture and practice of welcome and speak with one voice on national matters which affect local communities and local authorities.

Consequently, the Council resolves to:

· Join the City of Sanctuary Local Authority Network committing the council to work towards the Council of Sanctuary Award and agreeing to endorse the City of Sanctuary Charter.

· Commit to working with York City of Sanctuary.

· Draw up an action plan, for approval by the Executive, showing how the council will: learn about what it means to be seeking sanctuary; take positive action to implement welcome, safety and inclusion; and share its experience of sanctuary and welcome with the wider community and local organisations, spreading the word about its welcoming efforts.

· Submit an application, within six months of joining the network, to go through the award appraisal process in order to gain accreditation as a Local Authority of Sanctuary.”

On being put to the vote, the motion was declared CARRIED, and it was

Resolved: That the above motion be approved.³

(iv) York Residents’ Right to Food

Cllr Webb sought Council’s consent to alter his motion to incorporate the amendment submitted by Cllr Ayre.

Council having granted consent, Cllr Webb moved, and Cllr Douglas seconded, the altered motion, as follows:

“Council notes:

· Article 25 of the United Nations’ Universal Declaration of Human Rights states: "Everyone has the right to a standard of living adequate for the health and well-being of himself and of his family, including food.”

· Trussell Trust research showing that three million children nationally are at risk of hunger during the school holidays, representing a public health crisis;

· Throughout the Covid pandemic, the Council has provided crucial support and enabled access to food for the most vulnerable, including spending more than £800k to provide Free School Meals, more than £500k to run community hubs, including food parcel distribution, and more than £500k to enable direct grants to residents and local organisations supporting access to food across the city;

· That foodbank use has increased dramatically; according to the Trussell Trust, foodbank parcels have increased by 128% since 2015, and by 33% in the past 12 months;

· That in York, from 2020 to 2021, there was an almost 20% increase in the number of food parcels provided through the local Trussell Trust foodbank network;

· That according to Food Justice Finder, in the City of York Council area only 51% of Healthy Start vouchers are claimed, meaning £2,167.50 per week does not reach intended recipients;

· That the main drivers of food bank use are:

o Problems with the benefits system (delays, inadequacy and reductions)

o Challenging life experiences or ill-health

o Lack of informal or formal support

· The informal food support York residents themselves have provided both before and during the Covid19 pandemic;

· No meaningful response or improvement to numbers experiencing food poverty in York following the Council’s approved July 2018 motion to tackle food poverty;

· That the UK Government has committed to the UN Sustainable Development Goals, which have an international and domestic commitment to ending hunger by 2030.

Council believes that:

· No one in the UK should go hungry, not least children, and

· that good, nutritious food is a right, not a privilege;

· Food justice is about taking action on the causes of hunger such as affordability and availability of good nutritious food;

· Local councils should continue to play a key role in tackling both the symptoms and the causes of food poverty postpandemic, and that their actions be informed by listening to the local communities that they serve.

Council resolves to request that all Group Leaders write to the relevant Government Ministers to request that:

o the Universal Credit £20 uplift is reinstated;

o the Free School Meal voucher holiday scheme be permanently extended without strings attached;

o the recommendations of the National Food Strategy be implemented in full.

And requests that Executive:

· Agree to allocate individual responsibility for tackling food poverty to a named Executive Member;

· Designates Local Area Coordinators as food justice champions, who will lead on tackling food poverty locally;

· Supports the setting up of a food partnership to bring together local stakeholders, including members of the community who have provided informal food banks, to develop a local food action plan to help address the causes of food poverty, which will report back to the Health Policy

· and Scrutiny Committee;

· Increases promotion of Healthy Start vouchers amongst eligible families in the city and agrees a 100% target for their take-up;

· Building on work throughout the pandemic, makes the focus of the Community Hubs Strategy to facilitate the setting up of ‘community kitchens’ in buildings such as community centres, council-run centres and school kitchens that are out of use during school holidays, so they can be used by the community to provide good quality, nutritional food for residents in need;

· Surveys informal food bank providers to get a clear picture of the amount of informal food bank use in York;

· Works to ensure the council frequently promotes the city’s food poverty support website through its corporate communications: https://yorkfoodpoverty.org/whatshappening/”]

On being put to the vote, the above motion was declared CARRIED, and it was

Resolved: That the motion, as altered, be approved.⁴

Action Required

1. Note approval of the motion on making York and Anti-Racist City and take the appropriate action
2. Note approval of the motion on tackling worsening heatwaves and extreme weather and take appropriate action
3. Note approval of the motion on signing up to the City of Sanctuary Network and take appropriate action
4. Note approval of the motion on York Residents' right to food and take appropriate action

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35. Questions to the Leader or Executive Members

Question to Cllr D’Agorne, Executive Member for Transport

From Cllr Kilbane: Did you support the dualling of the Outer Ring Road?

Response: I support the effort put into it by myself and my party to ensure that walking and cycling is part of the project.

Questions to Cllr Widdowson, Executive Member for Environment & Climate Change

From Cllr Mason: Can you give an update on where we are with our flood defences?

Response: The Environment Agency have delivered major works on the Foss Barrier, and works are ongoing at Clifton Ings, Bishopthorpe and Clementhorpe. Thank you to Cllr Baker for what she has done in her ward, and to Cllr Kilbane, for getting residents on board with this. We are leading on works in Fulford and working with the EA on works in Peckitt Street. Steve Wragg has submitted a successful bid to Defra’s Resilience Programme. Frontline teams in Highways are mounting their annual response in readiness for winter. I am grateful for the support of the EA and Steve Wragg in making all this happen.

From Cllr Musson: Are you happy with the state of the city centre toilets, and what are you going to do about it?

Response: If you are unhappy with the contract, your group should not have privatised it in 2014 and awarded a contract for 15 years. We aim to deliver a new changing places toilet. Toilets in Coppergate, Rowntree Park and elsewhere have been refurbished, and the Exhibition Square toilets have re-opened. We are addressing the issue and will continue to improve services.

Question to Cllr Craghill, Executive Member for Housing & Safer Neighbourhoods

From Cllr Pavlovic: In view of the shameful oversight of housing repairs and maintenance, with council tenants left for months with leaking toilets and damp, a family without water for 5 days, and cuts to budgets, can you explain why you deserve to keep your job as Executive Member?

Response: I take exception to the insinuation that I am deliberately undermining the position of council tenants, but agree that housing services have been neglected across many administrations. As a ward member I am aware of a number of instances that are not acceptable and we are working as hard as possible to address these, though they are still a minority, with 80% of council tenants satisfied with services. Current challenges due to Covid and Brexit have meant work has taken longer to complete, contributing to a backlog; an action plan has been put in place to deal with this. I sent a detailed response today to you and Cllr Kilbane.

Question to Cllr Ayre, Executive Member for Finance & Performance

From Cllr Hollyer: What plans to you have to provide support over the difficult weeks ahead?

Response: An extra £200k was allocated at Executive recently, including funding for free school meals and early intervention. Details of proposals for the government’s Household Support fund will be brought to my Decision Session in November.

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36. Report of Executive Member

A written report was received from Cllr Runciman, the Executive Member for Health & Adult Social Care.

Members were then invited to question Cllr Runciman on her report. The following questions were received from the floor and responded to as indicated:

From Cllr Looker: Can you provide a brief summary, with a written response later, on what the council is doing to address the problems in social care resulting from the current dispute at Haxby Hall between staff and the new provider, issues from the government’s requirement that care workers be vaccinated, and the management of day care facilities for residents at home?

Response: If you send me your questions, I will provide you with a detailed response. Haxby Hall is not in the council’s ownership, but one of our new directors has given a lot of support and advice to the owners on how to make the transition they want. She reports back to me regularly and I hope that things will go to plan. We are petitioning government regarding vaccinations for care workers and the Public Health team will speak to those who are vaccine-hesitant. Regarding domiciliary care, many of our workers have returned to their own countries due to Brexit and may not return – the government has not granted them an exemption. We do have recruitment drives and the numbers are not disastrous, but there are extra pressures. We will continue our practice of putting students into placements in Older People’s Homes, which the students have enjoyed.

From Cllr Wann: Can you give an update on work to support mental health services in York?

Response: A lot of work is being done in this area, including looking at suicide prevention. The Northern Quarter is bringing together all groups that can provide support, and at its latest meeting two days ago was looking to start a mental health hub as a drop-in facility. Thank you to all the wards in the city that are contributing funds for places that people can go to for support.

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37. Pay Policy 2021/2022 Update

Council received a report, deferred from the last meeting, which presented an amended version of the Pay Policy Statement for 2021/22 approved by Council on 22 March 2021, updated to reflect changes to the Chief Officer structure.

Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation, contained in paragraph 16 of the report:

“That Council approves the updated Pay Policy Statement for 2021/22 relating to the pay of the Council’s senior staff.

Reason: In order to fulfil the requirements of Section 38 – 43 of the Localism Act 2011 for the council to produce and publish an annual policy statement that covers a number of matters concerning the pay of the council’s senior staff, principally Chief Officers and relationships with the pay of the rest of the workforce.”

On being put to the vote, the recommendation was declared CARRIED, and it was

Resolved: That the above recommendation be approved.¹

Action Required

1. Note approval of the Pay Policy update and take appropriate action

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38. Adoption of the LGA Model Code of Conduct for Elected Members 2020

Council received a report, deferred from the last meeting, which presented proposals for the adoption of the Local Government Authority’s Model Code of Conduct, following consideration of the Model Code by Joint Standards Committee.

Cllr Fisher moved, and Cllr Douglas seconded, the following recommendations contained in paragraph 17 of the report (with the minor amendment marked in italics below):

“Full Council is requested to:

· Adopt the LGA Model Code of Conduct as recommended by the Joint Standards Committee for immediate implementation;

· The Model Code of Conduct will be incorporated into the Council’s Constitution and will replace the existing Code;

· The Joint Standards Committee will, in consultation with the Monitoring Officer, develop and promote a Member and Officer Development programme to support the implementation of the Model Code;

· Support the adoption of the Model Code of Conduct as adopted by City of York Council by Parish Councils and the Town Council and ensure recognition of the same is included within the Parish Charter.”

On being put to the vote, the recommendations were declared CARRIED, and it was

Resolved: That the above recommendations be approved.¹

Action Required

1. Note approval of the recommendation to adopt the Model Code of Conduct and take appropriate action

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39. Amendment to the Council's Constitution

Council received a report which sought approval for an amendment to the Constitution in relation to the use of substitutes at meetings of the Planning Committee, as recommended by Audit & Governance Committee on 8 September 2021.

Cllr Pavlovic moved, and Cllr Fisher seconded, the following recommendation contained in the report:

“Full Council is invited to approve the amendment of the Council’s constitution as follows:

Section 4: Rules of Procedure; 4B Standing Orders relating to Executive, the York Health and Wellbeing Board, Policy and Scrutiny committees and other Non-executive Committees and Sub-Committees and Groups Specified in the Council’s Constitution:

Paragraph 6.5.1 (c) (i) shall be amended to read as follows:

‘Where no named substitute is available a political group may instruct the Chief Operating Officer or the Monitoring Officer to replace for the duration of a particular meeting, an existing Member with another substitute identified by the political group provided always that this provision 6.5.1 (c) (i) will not apply to Licensing and Regulatory or Joint Standards Committees or any sub committees thereof.’

Reason: This amendment will allow the Planning Committee to operate at full quoracy. The quoracy of the Planning Committee has been challenging due to the restriction on the number of substitutes and the unforeseen implications of the wider Coronavirus Pandemic.”

On being put to the vote, the recommendation was declared CARRIED, and it was

Resolved: That the above recommendation be approved.¹

Action Required

1. Note approval of the recommendation and make the amendment to the Constitution

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40. Appointments and Changes to Membership

Resolved: That the appointment set out on page 113 of the Agenda papers be approved.¹

Action Required

1. Amend the membership on the system in accordance with the list

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<TRAILER_SECTION>

Cllr Chris Cullwick

LORD MAYOR OF YORK

[The meeting started at 6.36 pmand concluded at 10.37 pm]

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Acomb Ward	Bishopthorpe Ward

Barnes Lomas	Galvin
Clifton Ward	Copmanthorpe Ward
D Myers	Carr
Wells
Dringhouses & Woodthorpe Ward	Fishergate Ward

Fenton Mason Widdowson	D Taylor D'Agorne
Fulford and Heslington Ward	Guildhall Ward

Aspden	Craghill Fitzpatrick Looker
Haxby & Wigginton Ward	Heworth Ward

Cuthbertson Hollyer Pearson	Douglas Perrett Webb
Heworth Without Ward	Holgate Ward

Ayre	Heaton K Taylor
Hull Road Ward	Huntington and New Earswick Ward

Musson Norman Pavlovic	Orrell Runciman
Micklegate Ward	Osbaldwick and Derwent Ward

Baker Crawshaw Kilbane	Warters
Rawcliffe and Clifton Without Ward	Rural West York Ward

Smalley Wann Waudby	Barker Hook
Strensall Ward	Westfield Ward

Doughty Fisher	Daubeney Hunter Waller
Wheldrake Ward

Vassie